Job Description Title - RBERN Bilingual Administrative Assistant 

Location - Central Office (Castleton, NY)

Intro

Here at Questar III BOCES, we believe in changing lives, realizing dreams and doing together what can’t be done alone. Our vision is that of creating a student-centered culture and putting students first. Our core values include a commitment to excellence by honing our craftsmanship to deliver high-quality work, a commitment to leadership & service by moving the organization, departments and school districts forward by exceeding client expectations, and a commitment to innovation by creating programs and services to address client needs AND by continuously improving our programs and operations. We believe that organizational excellence is best achieved when leadership is reflective of our diverse society. 

About 

Questar III BOCES announces an immediate vacancy for a full-time Administrative Assistant to support the Regional Bilingual Education Resource Network (RBERN) service located at our Central Office in Castleton, NY. This position will contribute to the effective and efficient operation of the RBERN office and will participate in the daily functioning of the program. 

Primary responsibilities include, but are not limited to: 

Handling office management duties, screen incoming calls and email inquiries, communication log upkeep, maintaining listserv, updating the RBERN website and sending out routine newsletters with relevant information and updates. 

Handling expense reports, purchase orders and maintaining organized documentation in binders and digitally. 

Budgetary processes for hotel accommodations, conference registrations, mileage and reimbursements for the RBERN team.

Organizing room reservations for conferences and sessions hosted in person by the RBERN, coordinating morning refreshments and set-up for lunch in an orderly manner.

Ensure team coordination with calendars, note taking for team meetings and collaborative record keeping for PD attendance.

Responding to email inquiries about Frontline PD sessions in a timely manner and ensuring all zoom links are in the team calendars. 

Support PRHYLI delegation leader with student and parent communications, translations when needed, coordinating lunch and transportation for student participants. 

Ensuring effective communication with chaperons and the transport company for weekend institutes. 

Play a critical role in sustaining the operational and logistical needs of the expanding CD RBERN service regions and other tasks as assigned by the Director. 

Qualified applicants must meet Columbia County Civil Service minimum qualifications as outlined below and have the ability to demonstrate bilingual Spanish-speaking skills.

Civil Service residency requirements will apply (must be a resident of Albany, Rensselaer, Columbia, Greene, Ulster or Dutchess County at time of hire). 

MINIMUM QUALIFICATIONS: 

Graduation from high school or possession of a high school equivalency diploma, demonstrated bilingual skills in Spanish, and EITHER:

 a). Six years of clerical experience, at least three of which shall have been in an administrative or supervisory capacity; OR:

 b). An associate degree in secretarial science and four years of clerical experience, at least two of which have been in an administrative or supervisory capacity; OR:

 c). Graduation from a recognized four-year college or university and two years of experience as defined in "B" above. 

To apply, please send your resume with a cover letter to employment@questar.org

Be sure to include Bilingual Administrative Assistant in the subject line of your email. For more information on QuestarIII BOCES, please visit www.questar.org. 

Title - Regional Career-Connected Learning Coordinator 

Location - Central Office, Castleton, NY

Intro

Here at Questar III BOCES, we believe in changing lives, realizing dreams and doing together what can’t be done alone.  Our vision is that of creating a student-centered culture and putting students first. Our core values include a commitment to excellence by honing our craftsmanship to deliver high-quality work, a commitment to leadership & service by moving the organization, departments and school districts forward by exceeding client expectations, and a commitment to innovation by creating programs and services to address client needs AND by continuously improving our programs and operations.  We believe that organizational excellence is best achieved when leadership is reflective of our diverse society.

About

The Itinerant Work-Based Learning (WBL) Coordinator serves as a regional resource, partnering with school districts to design, implement, expand, and sustain high-quality career-connected learning opportunities for students. Working collaboratively across multiple districts, this position provides customized support aligned with each district's mission, strategic priorities, student needs, and local workforce opportunities.

The coordinator develops strong partnerships among schools, businesses, higher education institutions, workforce agencies, and community organizations to create authentic learning experiences that prepare students for success in college, careers, and civic life. Services are tailored to each district's unique goals and may include program development, employer engagement, student placement coordination, compliance support, professional development, and continuous program improvement.

This regional position is designed to provide customized, scalable support rather than a one-size-fits-all approach. Whether a district is launching a new Work-Based Learning program, expanding existing opportunities, or strengthening employer partnerships, the Itinerant Work-Based Learning Coordinator provides the expertise, leadership, and collaborative support necessary to build sustainable career-connected learning systems that prepare students for success beyond graduation.  This reflects our commitment to our district partners.

This position combines educational leadership, workforce development, relationship building, and program coordination to strengthen career-connected learning throughout the region. This position will start part time with the intention of full time through the year. 

Responsibilities

District Partnership & Program Development

• Collaborate with district administrators, counselors, teachers, and career development staff to assess local needs and develop customized Work-Based Learning (WBL) programs.

• Align services with district strategic plans, Portrait of a Graduate initiatives, graduation pathways, and workforce development priorities.

• Support districts in expanding equitable access to career-connected learning opportunities for all students.

• Develop short- and long-term implementation plans based on district goals, available resources, and community partnerships.

• Provide guidance on building sustainable, scalable WBL programs.

Work-Based Learning Coordination

Coordinate and oversee New York State Education Department (NYSED)-approved Work-Based Learning experiences, including:

• Career exploration

• Job shadowing

• Community-based work experiences

• Internships

• Career mentoring

• Service learning

• Other approved WBL experiences

Additional responsibilities include:

• Matching students with career experiences aligned to their interests, skills, and career goals.

• Preparing students through workplace readiness and employability skills instruction.

• Coordinating placements and monitoring student progress.

• Conducting site visits and maintaining communication with students, educators, employers, and families.

Business & Community Partnerships

• Recruit, develop, and sustain partnerships with businesses, industries, colleges, workforce agencies, nonprofit organizations, and community partners.

• Expand employer participation to reflect regional labor market and workforce needs.

• Serve as the liaison between school districts, employers, students, and families.

• Foster mutually beneficial partnerships that enhance student learning while supporting local workforce development.

Compliance & Program Quality

• Ensure all Work-Based Learning experiences comply with NYSED regulations and program requirements.

• Maintain required documentation, training records, agreements, evaluations, and student records.

• Assist districts with audits, reporting requirements, and program accountability.

• Monitor placements to ensure safe, meaningful, and educational workplace experiences.

• Support continuous program improvement through data collection and evaluation.

Student Support

• Prepare students for professional workplace expectations through employability skills development.

• Provide ongoing support during placements through regular communication and workplace visits.

• Collaborate with educators and employers to resolve concerns and celebrate student achievements.

Regional Leadership

• Share promising practices and innovative strategies among participating districts.

• Coordinate regional employer networks and collaborative career initiatives.

• Stay current on workforce trends, labor market information, NYSED regulations, and state initiatives.

• Represent BOCES and participating districts at regional meetings, workforce development events, career fairs, and community partnerships.

Additional Services

Based on district needs, the coordinator may also provide support in the following areas:

• Career pathway development

• Employability skills curriculum integration

• Professional development for district staff

• Work-Based Learning program evaluation

• Employer appreciation and recognition events

• Career fairs and industry panels

• College and industry partnership development

• CTE and non-CTE pathway support

• Internship expansion initiatives

• Grant implementation and support

• Community engagement activities

Required Qualifications

• New York State Work-Based Learning Coordinator Certification, or eligibility to obtain certification.

• Knowledge of New York State Work-Based Learning regulations and requirements.

• Experience in secondary education, career and technical education, school counseling, workforce development, business partnerships, or a related field.

• Demonstrated ability to establish and maintain collaborative relationships with schools, employers, and community organizations.

• Strong organizational, communication, facilitation, and project management skills.

• Ability to work independently while effectively managing responsibilities across multiple districts.

• Valid driver's license and ability to travel throughout the BOCES region.

Preferred

• New York State Teaching Certification.

• Experience coordinating Work-Based Learning or career-connected learning programs.

• Familiarity with workforce development systems, business engagement, and regional economic development initiatives.

Desired Characteristics

The successful candidate is:

• Student-centered and equity-focused

• Relationship-driven and collaborative

• Innovative and entrepreneurial

• Flexible and adaptable

• Organized and detail-oriented

• Skilled at managing multiple priorities and projects

• Passionate about connecting education with careers and workforce opportunities

• Committed to continuous improvement and regional collaboration